Privacy Policy - Newportunion

1. Introduction

At Newport Union (“we,” “us,” or “our”), accessible via newportunion.com, we are firmly committed to safeguarding the privacy and personal data of our users and visitors. This Privacy Policy describes how we collect, use, disclose, and protect your personal information, and outlines your rights in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the California Consumer Privacy Act of 2018 (“CCPA”), and other applicable data privacy laws. We prioritize transparency and privacy-by-design principles to ensure that your trust in our platform is secure.

2. Scope of This Policy and Role as Data Controller

This Privacy Policy applies to all users of newportunion.com and related services, regardless of location. For the purposes of applicable data protection legislation, the data controller responsible for your personal information is Newport Union. All questions or concerns about data practices should be directed to us via enquiries@newportunion.com.

3. Categories of Data We Process

We collect and process various categories of data to provide and enhance our services, including:

a) Usage Data
Includes information such as your IP address, browser type and version, time zone, page interactions, referring URLs, and session data collected through standard web analytics tools.

b) Account Data
Personal identifiers provided when you register or log in, including name, email address, telephone number, mailing address, and account credentials.

c) Profile Data
Information related to your preferences, purchase history, browsing behavior, interests, saved items, and interactions within your user account.

d) Communication Data
Includes records of communications with us, such as customer service inquiries, support requests, feedback, and contact history via email or our online platforms.

e) Technical Data
Comprises device information including operating system, device type, system configurations, network identifiers, and hardware settings.

f) Transaction Data
Details of payments made and received, billing and delivery addresses, order history, and related commerce data processed via secure payment providers.

g) Preference Data
User-provided preferences regarding newsletters, marketing consents, product and content interests, and cookie consent selections.

4. Legal Bases for Processing Personal Data

We process your personal data in compliance with applicable legal bases under GDPR and CCPA, including:

– Performance of a contract: When processing is necessary to fulfil a contract with you or to carry out pre-contractual steps.
– Legitimate interests: When processing supports operational needs and improvements while respecting user rights and freedoms.
– Consent: Where explicit user consent is obtained, especially for marketing and non-essential cookies.
– Legal obligations: When processing is required by law or to comply with lawful requests from authorities.

5. Your Rights

Subject to applicable data protection laws, you have the following rights:

– Right of Access: Request access to your personal data and receive a copy.
– Right to Rectification: Request correction of inaccurate or incomplete data.
– Right to Erasure: Request deletion of your data where legally applicable.
– Right to Restriction: Request processing limits in certain circumstances.
– Right to Data Portability: Receive your data in a structured, machine-readable format.
– Right to Object: Object to processing based on legitimate interests or direct marketing.
– Right to Withdraw Consent: Withdraw previously given consent without affecting prior processing.

To exercise any of the above rights, please contact us at enquiries@newportunion.com.

6. Security Measures

We implement industry-standard organizational and technical measures to safeguard your personal data against unauthorized access, loss, misuse, or alteration. These measures include encryption of data transmissions and storage, role-based access controls, secure backups, audit logging, and staff training on data protection responsibilities.

7. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA) or your jurisdiction, we implement appropriate safeguards to ensure compliance with international data protection standards. This includes the use of standard contractual clauses (SCCs) approved by the European Commission and other equivalent transfer mechanisms that ensure your data is protected to the same standard as under EU law.

8. Data Retention

We retain personal data only as long as is necessary for the purposes outlined in this policy unless a longer retention period is required by law. Typically:

– Usage and Technical Data: Retained for 12 months
– Account and Profile Data: Retained for the duration of the user relationship and up to 2 years post-termination
– Transaction Data: Retained for 7 years for tax and audit obligations
– Communication Data: Retained for up to 3 years
– Preference and Consent Data: Retained for as long as active or until consent is withdrawn

9. Cookie Policy

Our website uses cookies to enhance user experience and collect analytical data. Cookies are small data files placed on your device when you visit newportunion.com. The following categories are used:

– Essential Cookies: Required for site functionality and security
– Functional Cookies: Enhance personalization and user preferences
– Analytics Cookies: Collect anonymized data on user behavior to improve our services
– Performance Cookies: Monitor system performance and usage metrics

10. Cookie Management and Compliance

Users in jurisdictions governed by GDPR and CCPA have clear rights and options to manage cookie preferences. At first visit, you will be presented with a cookie banner seeking your consent for non-essential cookies. You may modify your preferences or withdraw consent at any time through the dedicated cookie settings panel on newportunion.com.

CCPA users may opt out of “sale” or “sharing” of personal data via a clearly marked “Do Not Sell or Share My Personal Information” link, in compliance with California law.

11. Children’s Privacy

Our services are not directed to or intended for children under the age of 13. We do not knowingly collect or process personal information from children. If we become aware that data from a child under 13 has been inadvertently collected without verified parental consent, we will take reasonable steps to delete such information. Parents or legal guardians should contact us at enquiries@newportunion.com to exercise any rights on behalf of a minor.

12. Policy Updates and Notifications

We reserve the right to amend this Privacy Policy at any time in response to legal, regulatory, or operational updates. Material changes will be communicated via prominent notices on newportunion.com or through other appropriate channels. We encourage users to periodically review this Privacy Policy to remain informed of how we protect personal data.

13. Contact

If you have any questions, concerns, or requests regarding this Privacy Policy or the way your personal data is processed, please contact us at:

Newport Union
Email: enquiries@newportunion.com
Website: https://newportunion.com

We remain committed to full compliance with applicable data protection laws, and welcome your inquiries regarding the privacy and security of your personal data.